Benefits & Payroll Administrator

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Job Description

The position is to administer employee benefits including group medical, dental, vision, and other ancillary coverages; maintain accurate records including enrollments, employee life changes, and ACA reporting data; manage ESOP and 401k enrollments, contributions, and general recordkeeping; collect and process timecards for employees for payroll processing; review payroll reports timely for accuracy before posting.

Reports to Human Resources Manager

Responsibilities & Duties

  • Utilize ADP TotalSource and Business Central to process payroll biweekly

  • Manage and update all payroll data accordingly in all appropriate systems

  • Work closely with HR and ADP TotalSource to ensure timely benefits enrollments and life status changes

  • Assist employees by partnering with benefits providers, partners, and third-party administrators to resolve outstanding concerns

  • Utilize third party administrative dashboards to ensure timely 401k enrollments and verify employee and company contributions

  • Develop a thorough understanding of the CEPEDA ESOP and become the internal point of contact for all CEPEDA employees

  • Work with CEPEDA ESOP committee to develop internal educational and marketing materials for CEPEDA employee owners

  • Ensure accurate recordkeeping for all employer sponsored retirement plans (ESOP & 401k)

  • Conduct wage/benefit analysis to assist managers and HR with initial employment offers and end-of-year raises

Skills/Training/Qualifications Required

  • 2–3 years of experience in payroll and benefits

  • Bachelor degree in accounting, finance, or human resources

  • Considerable knowledge of retirement plans preferred

  • Must have effective communication

  • Demonstrate soft skills daily

  • Willingness to attend continuing education training courses

  • Consistent attention to detail

Physical Requirements

  • Sedentary work (typical office requirements)

Intent and Function of Job Descriptions

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

We do not discriminate based on race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

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